Court Reporter Practice Exam

What action must be taken for documents exceeding size limitations?

1. Compress the file

2. Split the document into smaller files

3. Delete unnecessary content

4. None of the above

The correct answer is: Split the document into smaller files

When faced with documents that exceed size limitations, the appropriate action is to split the document into smaller files. This approach allows for the efficient management and transmission of documents that may otherwise be too large to handle in one piece. By dividing the document into smaller segments, it adheres to size constraints while ensuring that the essential content remains accessible and organized. While compressing the file might seem like a viable option to reduce its size, this method doesn't always meet the requirements specified by certain systems or regulations that strictly enforce size limitations. Deleting unnecessary content could potentially compromise the integrity or completeness of the document, which is often not an acceptable solution. Thus, splitting the document is the most effective and reliable method for handling oversized files.